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System of New Employee Instruction and Training

Viimati uuendatud: 15.10.2019

Introductory instruction

According to the regulation “The order of occupational health care and occupational safety training and refresher courses”, the instruction of an employee begins with introductory instruction, carried out by the working environment specialist.

During the process, the new employee must be informed about company work organisation rules, legislation governing occupational health care and safety, measures applied at the company for guaranteeing occupational health care and safety, guidelines for acting in the case of emergency or industrial accident, practices to avoid environmental pollution, and the rights and responsibilities of the employee according to legislation.

The employee must also be notifi ed about the contact data of the local Labour Inspectorate office and who are the fi rst aid provider, working environment specialist and representatives.

The working environment representative has a great role in that the new employee will get to know the company’s working environment and has a contact to turn to with any questions concerning the working environment. One of the representative’s responsibilities is to monitor that employees are equipped with proper personal protection equipment and receive knowledge, instructions and training on occupational health care and safety. The working environment representative is the one who must notify the employees about the working environment hazards, risk assessment results and measures to apply in order to avoid health damage.

People tend to forget that employees have responsibilities too, emanating from the Occupational Health and Safety Act. One of the fi rst states that employee must cooperate with the employer to create a safe working environment!

Primary instruction

The employer must appoint a competent person to carry out the instruction at the workplace of the future employee. During the primary instruction, safety guidelines necessary for their tasks are introduced to the employee; these may concern either tasks or used instruments. In addition to safety instructions, the new employee must also be notifi ed about the working environment factors that could harm them. If the workplace requires the use of personal protective equipment, their use must also be explained.

To avoid health damage, ergonomically correct working positions and techniques, and the employee’s work organisation, must be introduced. The latter does not only concern the working hours and lunch break duration, but also states when employees can take breaks if these are necessary for avoiding mental or physical overload. Small breaks enable the body to recover and maintain the ability to work throughout the day.

Last but not least, the employee is also informed about fi re and electricity measures, safety signs used at the workplace, the location of the emergency phone, first aid kit, evacuation routes and emergency exits.


During the training, the new employee must learn safe working techniques. In addition, the proper use of personal protection equipment must also be taught. Incorrectly used personal protection equipment, regardless of its quality or price, does not protect the employee from health damages alone. The instructor could be a specialist appointed by the employer or some experienced employee. Thus, learning the basic practical skills is carried out under the supervision by an experienced mentor. The duration of the training depends on the position specifi cs, work complexity and hazardousness.

The employee may be allowed to do independent work if the mentor is certain that the employee has acquired all safe working skills. Thus, the mentor should consider what criteria shows that the new employee has acquired safe working techniques. Recognising work-related hazards is a part of their successful prevention.

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